Mindfield Wellness understands the importance of privacy and we appreciate your visit to www.mindfieldwellness.com (the “Site”) and our mobile app (the “App”) which is provided to you through our electronic health record provider (Osmind). Thank you for trusting us with your ketamine treatment. We do our utmost to maintain the confidentiality of your medical information and we aim for you to be just as pleased with how we collect, use, and protect your information as you are with our wellness services.

This notice describes how we may use and disclose your medical information. It also describes your rights and our legal obligations with respect to your medical information. If you have any questions about this Notice, please contact our Privacy Officer listed below.

Introduction

This privacy policy (“Privacy Policy”) describes how Mindfield Wellness (“Mindfield Wellness”, “us”, “we”, “our”, or variants) collects and uses information about you through the Site, App, email, text, and other communications between you and Mindfield Wellness.

The Privacy Policy refers to information we collect:

• from on our Site and App
• from or on behalf of your medical providers and their staff
• through email, text, and other electronic communications between you and our Site or App
• when you interact with our advertising, marketing, and applications on third party websites and services, if those applications or advertising and marketing include links to this policy.

Please read this Privacy Policy carefully to understand Mindfield Wellness’ policies and practices regarding your information and how we use it. If you don’t agree with our policies, you are not permitted to use our Site or App. Therefore, by accessing or using our Site or App, you agree that you have read this Privacy Policy and you understand, and consent to be bound by, the terms and conditions herein. This Privacy Policy may change from time to time. Your continued use of our Site or App after we make changes shall constitute your acceptance of those changes, so please check this Privacy Policy periodically for updates.

Information we collect about you

Mindfield Wellness receives and collects information that you directly submit to us or that we gather when you use our Site or App or interact with our clinicians and staff, including personal information such as your name, mailing address, telephone number, email address, health data, and payment information, as well as non-personal information such as IP addresses, information that is passively or automatically collected through cookies, your browser or device, or other services, and information from third parties. We also collect information on your physical location that may be provided by you or collected through the use of our Site, App, or other communication channels. In this Privacy Policy, we refer to all of this as “Personal Information.”

How we use your information

We use the information that you may provide to us to:

• create and service your account and health information portal.
• notify you about changes to your account.
• provide and coordinate your medical care by disclosing your Personal Information to our employees (clinicians, guides and administrators) and others who are involved in providing the care our patients need, for example: the information needed about you by our pharmacies in order to dispense the medicines required for your treatment.
• administer healthcare surveys.
• manage your transactions.
• contact you when necessary through, phone, sms text or email.
• use and/or disclose your Personal Information within our practice for review and to improve the quality of our care.
• provide information you request from Mindfield Wellness.
• conduct research and analysis
• notify you about changes to our services, site, app or health information portal.
• notify you of offers and promotions.
• provide you with content, products or services you request.
• perform any function needed with your consent.
• carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
• provide the site, app and health information portal and their contents to you.

Disclosure of your information

We do not sell, share, or otherwise disclose your Personal Information for reasons other than those described in this Privacy Policy.

We may disclose your Personal Information to a few third parties, including:

• your healthcare or other licensed medical providers.
• our third-party service providers, contractors, subcontractors, and business associates used to support our business.
• to any company we might merge with or acquire, or that acquires us, or in the event of structural change of our company in any form (e.g., a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Mindfield Wellness’ assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding).

We may also disclose your Personal Information – with your consent:

• to fulfill the purpose for which you provide it.
• to comply with our legal obligations.
• to enforce our rights.
• comply with requests from government or health oversight agencies during the course of audits, investigations, inspections, licensure and other proceedings, subject to the limitations imposed by federal and California law.
• to comply with any court order, law, or legal process, or to respond to or to enforce or apply our Terms of Use and other agreements.
• if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of you, your healthcare providers, Mindfield Wellness, our customers, or other relevant parties (this includes exchanging information with other companies and organizations for the purposes of, for example, fraud protection and credit risk reduction).
• for any other purpose disclosed by us when you provide the information.

Notwithstanding the foregoing, we may also disclose, without restriction, aggregated information about our users and information that does not identify any individual user.

Accessing and changing your personal information

You can access, review and update or change your Personal Information at any time either through our health information portal, if available, or by notifying us through the channels outlined in this Privacy Policy. We may not be able to accommodate your request, however, if we believe it would violate any law or legal requirement or cause the information to be inaccurate or fraudulent.

How we keep your data secure

Mindfield Wellness uses industry-standard data collection, storage, and processing practices and security measures to protect against any unauthorized access to, accidental loss of, or disclosure of your information. These safeguards may vary based on the sensitivity of the information that we collect and store.

Unfortunately, no security method or combination of methods is fool proof. We will work to do our best and to collaborate with third-party service providers that work to do the same, but we cannot warrant or guarantee the absolute security of any Personal Information that may be transmitted to or from our Site, App, or health information portal. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. Therefore, any transmission of Personal Information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Site, App or health information portal, or your computer or mobile device.

Links to other sites

Our Site and App may contain links to third-party websites, services, or other resources not operated by us. Any information you provide to these parties is not subject to the terms of this Privacy Policy. Please consult the privacy policies on these sites before you provide them with any of your Personal Information.

Children under the age of 18

Although we treat minors, this Site and App are not for persons under the age of 18 (collectively, “Minors”). Minors are not authorized to use this Site or App, or to provide any information through the Site or App. We do not solicit or knowingly collect information from Minors, and if we become aware of any such information being collected, we will take immediate action to delete it. Should you become aware that we have collected Personal Information from a Minor, please contact us at info@mindfieldwellness.com.

Opt-out and unsubscribe

If you’d like to opt-out of receiving any or all communications from us, you may do so by emailing info@mindfieldwellness.com. If we still need to communicate with you regarding an active order or other important information, we will indicate this in our reply.

Changes to this privacy policy

We reserve the right to amend this privacy policy at any time in the future. Your continued use of the Site, App or health information portal will constitute your acceptance of any changes or revisions to the Privacy Policy. You may want to review this Privacy Policy periodically to make yourself aware of changes.

Contacting us

If you’d like to receive additional information about our privacy practices, have questions, or would like to make a request, you may contact us at the below addresses:

Email: info@mindfieldwellness.com

Mail:

Mindfield Wellness – Privacy
1138 S. Crescent Heights Bl
Los Angeles, CA 90035

Changes to this Notice of Privacy Practices

We reserve the right to amend our privacy practices and the terms of this Notice of Privacy Practices at any time in the future. Until such an amendment is made, we are required by

law to comply with this Notice. After an amendment is made, the revised Notice of Privacy Protections will apply to all protected health information that we maintain, regardless of when it was created or received. We will keep a copy of the current notice posted in our reception area, and a copy will be available at each appointment.

Complaints

Complaints about this Notice of Privacy Practices or how this medical practice handles our patients’ health information should be directed to our Privacy Officer: Joshua Flatow, M.D.

If our patients are not satisfied with the manner in which this office handles a complaint, they may submit a formal complaint to:

Region IX Office for Civil Rights – U.S. Department of Health & Human Services 907th Street, Suite 4-100; San Francisco, CA 94103

• P: (800) 368-1019; (800) 537-7697 (TDD). F: (202) 619-3818 (fax).
• E: OCRMail@hhs.gov